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Registration and Records
First Floor - College Service Center
360-792-6050 (Ext.7200) or 1-800-259-6718 (Ext. 7200)
360-475-7202 FAX

Olympic College is an open-door college. All students intending to register at Olympic College must complete an Admissions Information Form. You may access this form on the College web site at www.oc.ctc.edu and click on “Entering at OC.” Paper copies are available from the Outreach and Admissions Office.

If you want to attend as an international student (F-1 Visa), contact the Registration and Records Office.

If you are under 18 years of age, lack a high school diploma, and are not in the Running Start Program, you must have a signed high school permission form to enroll.

Applicants under 16 years of age are not generally admitted. Exceptions to this are made by the Dean of Enrollment Services.

Adult High School Diploma
Counseling Services - 360-475-7530 or 1-800-259-6718 (Ext. 7530)

Nursing Program
Health Occupations - 360-475-7750 or 1-800-259-6718 (Ext. 7750)
Office of Registration and Records - 360-475-7200 or 1-800-259-6718 (Ext. 7200)

Washington State law requires Olympic College to determine whether you are a resident for the purpose of tuition payment. Residency is generally determined at your first in-person registration and you should bring all the documents you will need to prove your resident status. Living in the state for at least one year and obtaining all of the following prior to the quarter’s start generally establishes your residency:

If your residency cannot be established at registration, you will be required to pay non-resident fees. However, if you are later declared you a resident, you will be refunded the difference between resident and non-resident tuition.

A copy of the laws affecting resident tuition may be obtained at the Registration and Records Office.

Military personnel stationed in Washington State and their dependents are granted a waiver of non-resident tuition and are charged resident tuition. Active-duty personnel and dependents will need to show military ID at registration.

Olympic College welcomes students from other countries. All documents for admissions should be on file six months prior to the quarter applicants wish to enroll. These three requirements must be met before admissions decision will be made:

International applicants are required to submit official copies of transcripts from high school and all colleges attended. Official transcripts and/or certificates, diplomas, or government examination reports received from any college or university must be translated into English and sent by the certifying agency DIRECTLY to Olympic College.

All international student applicants whose native language is other than English are required to take and receive satisfactory scores on appropriate oral and written tests of English for foreign students. A score of 500 or better on the written test of English as a Foreign Language (TOEFL) examination, or a score of 173 or higher on the computer version of TOEFL, or a score of 85 or better on a Michigan B Test is required for admission. Arrangements to take the TOEFL may be made by writing directly to Educational Testing Service, P.O. Box 899, Princeton, NJ, 08540.

Olympic College also has an agreement with the American Cultural Exchange program at Pacific Lutheran University (ACE/PLU). Any student who completes Level 4 of the ACE/PLU program is eligible to have the TOEFL requirement waived for admission to Olympic College.

All international students must present satisfactory statements of finances. Applicants must submit adequate proof of financial responsibility or sponsorship by a reputable American citizen or organization for all financial obligations while attending Olympic College. Contact the Office of Registration and Records for current financial requirements.

Transcripts or credentials submitted in support of an application must be official and must be sent DIRECTLY to the Office of Registration and Records by the issuing institution or agency. To be official, transcripts and/or certificates must be signed and certified by an appropriate representative of the institution or agency. Credentials will be accepted from the applicants only when they are delivered in an envelope sealed at the issuing institution. The documents become the property of Olympic College and cannot be returned or forwarded. It is the student’s responsibility to request that transcript(s) from other institutions be forwarded to the Office of Registration and Records.

Note: Students seeking admission for the Adult High School Diploma or the Nursing Program as International students must also submit an official copy of their high school transcript.

Credit may be granted for completion of certain educational programs sponsored by the Armed Forces. In evaluating these programs, consideration will be given to recommendations made by the American Council on Education and military education entities. Evaluations will only be completed for students currently or previously enrolled in Olympic College courses.

Defense Activity for Non-Traditional Education Support Subjects Standardized Test (DANTES SST)

Credit may be earned through the CLEP examination program or the DANTES examination program. Consult the Office of Registration and Records for specific policies. Students should have documentation of the test scores submitted DIRECTLY to the Office of Registration and Records.

Credit may be earned through the Advanced Placement Tests offered by the College Board. Students should have documentation of the test scores submitted DIRECTLY to the Office of Registration and Records from the College Board. See www.oc.ctc.edu/E-apesam.shtml for credits offered by score achieved.

Credit may be earned in vocational programs for experience and/or competency gained outside the jurisdiction of Olympic College. Formalized agreements exist between the College and high school Tech Prep programs and a number of agency programs. In addition, credit may be granted for vocational education taken in proprietary colleges, military service schools, or journeyman-level work experience. Contact the Tech Prep advisor or the advisor for a specific vocational program for more information.

Schedule Change Forms for adding or dropping courses are available in the Office of Registration and Records. Changes can also be made via the Web. Students may make schedule changes during established periods of registration. See The View, the quarterly schedule of courses for the specific dates.

A student who wishes to withdraw from all courses must complete a Schedule Change Form available from the Office of Registration and Records. Changes can also be made via Web registration. Students receiving veterans benefits or financial aid must obtain a signature from the appropriate office prior to withdrawing. A student must officially withdraw from college in order to receive a refund and the grade of “W.” An instructor cannot assign the grade of “W” on a student’s transcript. Financial Aid recipients who stop attending all courses prior to 60 percent of the calendar days of the term will likely owe a repayment of financial aid.

Olympic College recognizes the unique educational problems of service personnel and their dependents. Frequent transfers and difficult duty hours can make it very hard to complete traditional educational programs. Therefore, Olympic College evaluates and honors a variety of non-traditional educational means of earning credit, including service schools, national test scores, and correspondence courses. The College belongs to both the Service member’s Opportunity College (SOC) and Service member’s Opportunity College/Navy (SOCNAV) programs.

A service member or dependent can designate Olympic College as the focal point for all educational experiences and combine work from a variety of sources into a degree with minimal loss of credit or duplication of course work. For specific details, contact the Office of Registration and Records or the Olympic College Office at Subase Bangor.

Unless prior arrangements are made, any instructor may direct the Office of Registration and Records to withdraw a registered student from a course for either of the following reasons:

1. A student fails to attend the first two periods of a day course or the first period of an evening course; or

No grade will be given in a dropped course and a refund will be issued if appropriate.

The Office of Registration and Records maintains all student transcripts and records. Requests for official transcripts, verification of enrollment, and changes of names/addresses should be addressed to the Office of Registration and Records. Transcripts requested for mailing to off-campus locations are sent within two (2) to four (4) working days of request. The cost is $2 per copy.

Official records of all students who attended Olympic College since its establishment in 1946 are on file in the Office of Registration and Records.

Olympic College courses numbered 100 and above will normally transfer to other colleges and universities. The receiving institution determines which credits will or will not be accepted. Consult the Graduation Requirements in this Catalog for those courses that generally transfer to baccalaureate institutions.

The Office of Registration and Records will provide an evaluation, upon request, of credits earned at other institutions or through service schools. To request an evaluation, an official transcript of all prior college-level work must be on file in the Office of Registration and Records and the student must be a currently or previously enrolled student. Olympic College will not transfer in courses in which the student has earned less than a 2.0 grade. The student must request evaluations and usually take four to six weeks to complete after all official transcripts are received.

Foreign transcripts are not evaluated by Olympic College staff, but must be sent to one of several evaluation services that Registration and Records can recommend to students. The expense for this service is the student’s responsibility.

The graduation and certification process begins with an application that is available in the Office of Registration and Records. Students should apply for graduation in the quarter they are completing their degree or certificate requirements. Deadlines are published in the quarterly schedule of courses, The View.

A formal commencement ceremony is held annually (in June) for all students who graduate during the academic year.

Self-serve computer kiosks from which students may access their unofficial transcripts, quarterly schedules, grades, and similar information are available on campus. Self-service access kiosks (known as OASIS stations for On-line Access to the Student Information System) are located in the lobby of the Bremer Student Center, on the First and Third Floors of the College Service Center, and the central office area of Olympic College Shelton.

Students may also access their own records directly from the College website: http://www.oc.ctc.edu/oasis.

Both the OASIS stations and the web site require a global Personal Identification Number (PIN) in addition to a Student Identification Number (SID). Until the student changes it, the PIN number is the same as the student’s birth date (for security reasons, it is recommended that the PIN be changed as soon as possible). The Student Identification Number is the same as the student’s Social Security number.

Quarterly grades can be accessed from the Web and from the OASIS system approximately three to five days after the last day of any quarter or summer session. If a grade is not reported, check the next day, as grades entered during the day will be added to the system overnight. Grades will not be mailed.

Olympic College grades on a decimal system, effective Fall Quarter 1999. The possible decimal grades are listed below. A reference to letter grades is offered only for clarity and comparison. The letter grade equivalents shown in the list/graph, below are not used at Olympic, and will not appear on the OC transcript. (Note: No decimal grades of 0.1, 0.2, 0.3, 0.4, 0.5 or 0.6 are used.)

3.9-4.0	A	2.9-3.1	B	1.9-2.1	C	0.9-1.1	D
3.5-3.8	A-	2.5-2.8	B-	1.5-1.8	C-	0.7-0.8	D-
3.2-3.4	B+	2.2-2.4	C+	1.2-1.4	D+	0.0	F

The following letter grades ARE used at Olympic College; and receive neither grade points nor credits, except as indicated:

When students officially withdraw from a class between the 6-30th day of instruction or prior to the completion of 60% of the course, they automatically receive a “W” grade. An instructor cannot assign the grade of “W” on a student’s transcript. Except for compelling reasons, students will not be allowed to drop a course or totally withdraw after the 31st day of instruction or after 60% of the course has been completed. Examples of compelling reasons: proof of death in the immediate family, proof of very serious illness or injury or surgery, or proof of unexpected and mandatory job shift or change.

An instructor-initiated grade indicating that the student did not complete enough of the course to be graded and achieved a passing grade while in attendance. This grade is not counted for college credit or computed into the grade point average.

An instructor-initiated grade indicating that the student did not complete enough of the course to be graded and did not achieve a passing grade while in attendance. This grade is not counted for college credit or computed into the grade point average.

The "I grade is used to indicate that a grade has been deferred. The instructor can choose to award an "I" grade to students making progress who, for reasons beyond their control, are unable to complete course requirements on time. The contract must specify the work to be completed and the grade to which the “I” will revert if the work is not completed in the time specified. An Incomplete Grade Contract, signed by both the instructor and the student, must be submitted to the Registration and Records Office at the time the “I” is assigned. The “I” grade is not counted for Olympic College credit or computed into the grade point average.

An instructor assigned “I”, not accompanied by an Incomplete Grade Contract, will appear as an asterisk (*) on the student’s transcript until a contract is submitted.

To audit a class means to participate without evaluation. Students may elect to audit any course for which course prerequisites have been met. Students electing the Audit option must pay regular tuition and fees, and must file a form with the Office of Registration & Records by the 10th day of the quarter. If the course is late-starting or “continuous enrollment”, then the form must be filed prior to 20 percent of the course being completed. This grade is not counted for college credit or computed into grade point average.

For credit courses, the grade of “P” may be assigned to students who have completed the “Pass/No Credit” form and turned it in to the Office of Registration & Records by the 10th day of the quarter. If the course is “continuous enrollment”, late starting or shorter than the normal quarter, the form must be returned prior to 20% of the course being completed. A “P” grade is defined as a grade point of 2.0 or higher, and is not computed into the grade point average.

EXCEPTION: Courses designated by Olympic College, as “P/NC” do not require the completion of the “Pass/No Credit” form. Also, the grade of “P” is assigned to all Community Service courses and Adult Basic Skills courses, and is used with a credit value of zero (0).

Assigned to students who fail to satisfactorily complete a 0-credit course, a course for which the student has chosen Pass/No Credit; or a course pre-designated as Pass/No Credit by the College. This grade is not counted for Olympic College credit or grade point average.

This symbol is used when the reporting of a grade is not required (for example, with community service courses) or when grades are not submitted to the Registrar by a faculty member in time for inclusion on a student’s grade report.

Caution: Upon transfer, some educational institutions may convert the grade of “P” to a “C” for purposes of grade point average calculation.

Purpose - Students are responsible for maintaining standards of academic progress and following procedures established and made known by their college instructors. The purpose of the grade appeal is to protect each student against prejudiced, arbitrary or capricious academic evaluation.

It is the right and responsibility of the student to appeal a grade he/she deems arbitrary or capricious.

In a grade appeal, the Instruction Division Dean will meet only with the student or instructor, and no other advocate may be present.

The student is responsible for knowing and initiating the grade appeal procedure.

Process
1. A student must first review his or her grade with the instructor who assigned the grade. The burden of proof shall rest with the student to demonstrate arbitrary or capricious assignment of the final course grade.

2. If a student wishes to further pursue the formal grade appeal, it must be done in writing to the instructor’s Dean, with a copy to the instructor, within the first three instructional weeks of the subsequent quarter, including Summer Session. Because many faculty are not on campus during Summer Session, some Spring Quarter grade appeals may not be resolved until Fall Quarter. The student should have documentation such as graded assignments and test results to support the written grade appeal. Within two weeks of receiving a written grade appeal, the Dean will review the documentation presented by the student, discuss the matter with the instructor and the student, and provide a written response to the student, with a copy to the instructor.

3. The student may appeal the Dean’s written response by delivering a written justification for further review to the Dean within ten days of the date the Dean’s decision was mailed. The Dean will then appoint a review team of three faculty members from related disciplines who will review documentation and provide a written recommendation to the Dean. The Dean will submit the faculty review team’s recommendation to the student and instructor within 15 instructional days. The recommendation of the faculty review team is the last step in the process.

4. The evaluation of the extent of course mastery is exclusively within the province of the instructor for a particular course, and only that instructor may initiate adjustments or grade changes.

Any former Olympic College student who has not been in attendance at any college as a FULL-TIME STUDENT for the preceding two or more years may petition the Registrar to have his/her Olympic College grade point average amended. To implement this policy, the following steps must be taken:

CAUTION: other educational institutions may not recognize Grade forgiveness at Olympic College. GRADES ARE NEVER REMOVED FROM A TRANSCRIPT. Rev. CIC 1/8/96

Students must have completed at least 36 credits of college-level courses (courses numbered 100 or above) at Olympic College with grades that calculate into the overall Grade Point Average (GPA). Twelve credits must be completed in the quarter for which the recognition is being given.

GPA for the lists shall be the quarterly college-level GPA sent out to the student on the grade sheet after a given quarter has ended. Subsequent grade changes and/or conversions of incompletes shall not effect the Honors list.

Only credits earned at Olympic College will count toward the award and the student must have earned at least 24 GPA credits of over 100-level course work at Olympic College. Presidential scholars: college-level GPA of 4.00 Deans scholars: college level GPA of 3.50.

Running Start provides an opportunity for high school juniors and seniors to enroll tuition-free in college level classes at Olympic College. The program created by the Washington State Legislature in 1990, is a partnership between Olympic College and area high schools.

To be eligible, students must have a 2.5 high school GPA and demonstrate college level skills in writing and/or mathematics on the COMPASS or ASSET assessment given at the Student Entry and Advising Center on main campus or at OC Shelton. Eligible students learn about Running Start rules and Olympic College at a required Running Start Orientation. Students under the age of 18 must have permission of a parent or guardian to enroll. Students meet with high school counselors to select college classes that meet high school graduation requirements. Olympic College advisors provide academic and transfer advising and assist with registration.

Academic progress standards are in place to support a successful learning experience. Running Start students have the same rights and responsibilities as other Olympic College students with the following exceptions: Running Start students are not eligible for financial aid; they are not eligible to hold student government office, and they may only compete on athletic teams at the high school level. Students are responsible for transportation, books and some college fees.

Students complete the testing, orientation, advising, and registration at Olympic College a quarter BEFORE they plan to attend. Fall quarter is the best time to enter the program because of differences in academic calendars at the high school and at the community college. Registration for all courses is completed the previous spring. Application dates are May 1 for Fall Quarter entry; November 15 for Winter Quarter entry; and February 15 for Spring Quarter entry. Students submit a copy of their high school transcript, a copy of their ASSET or COMPASS scores and an Olympic College admissions form. Application and information packets are available at the high school or from the Running Start office.

Cashier
First Floor - College Service Center
360-792-7181or 1-800-259-6718 (Ext. 7181)

TUITION is paid on a per credit basis. Credits between 10 and 18 are now charged at the same rate as 1 to 9 credits. These changes have been established by the State Board for Community and Technical Colleges.
Payment of all required tuition and fees is due at the time of registration.

Credits	Washington State Resident	Washington State Non-Resident
1	$ 63.05	234.75
2	126.10	469.50
3	189.15	704.25
4	252.20	939.00
5	315.25	1173.75
6	378.30	1408.50
7	441.35	1643.25
8	504.40	1878.00
9	567.45	2112.75
10	630.50	2347.50
11	636.60	2357.40
12	642.70	2367.30
13	648.80	2377.20
14	654.90	2387.10
15	661.00	2397.00
16	667.10	2406.90
17	673.20	2416.60
18	679.30	2426.70
19	736.00	2655.10
20	792.70	2,883.50

* Due to legislative action, the College maintains the right to change tuition and fees without notice. Students enrolled in required courses in State Board for Community and Technical Colleges (SBCTC) vocational approved preparatory programs and eligible Vietnam-era veteran students enrolled prior to May 7, 1990, are exempt from the excess credit hour charge. Eligibility for vocational students’ excess credit (over 18) charge will be determined by the Dean for Professional/Technical Education. Some Vietnam-era veteran students may also be eligible for reduced tuition and eligibility for reduction should be established with Veterans Services, Third Floor, College Service Center, PRIOR to registration.

Special/Additional Fees: Special fees are required for some courses. If applicable, the specific amount appears in the course listing.

GROUP	Per credit/equivalent
Adult High School (over age 19) (1) (2)	8.20/credit
Apprenticeship Courses	1.20/clock hour
GED Courses/Preparation, ABE, ESL	No fee
GED Test Series	50.00
National Guard Waiver	30.00/quarter
Parent Education Cooperatives	8.00/credit
Placement Testing	15.00
Refugee	10.95/credit surcharge
Senior Adult (60 or older) Audit Waiver	16.40/quarter
Tuition Waiver Surcharge	64.80
Vocational (over 18 credits) resident	8.20/credit
Vocational (over 18 credits) non-resident	32.30/credit
WA State Classified Employee	30.00/quarter
Vertical Challenge Fee	15.00/quarter

(1) Adult High School Waiver eligibility determined by Counseling Services staff.

Washington State contributes to the cost of student education through support of basic instructional costs and state-supported financial aid. Student tuition represents 26% of the total instructional cost. Source: SHB 1124 (2001) exact figures available from the HEC Board (re: RCW 28B.10.044).

NOTE: Olympic College reserves the right to amend the Refund Policy within the limits of RCW 28B.15.605.

Refunds are issued for partial or full withdrawal from the College. The Olympic College Schedule Change Form must be completed within the first 15 instructional days of the quarter and submitted to Registration and Records in order to apply for a refund. The refund schedule applies to tuition, operating fees and all special fees unless explicitly non-refundable. Administrative fees are not refundable. The refund policy does not apply to any self-supporting or contract course except Community Services.

Students are refunded 100% of the tuition paid for credits dropped through the fifth (5th) day of the registered quarter. Students are refunded 50% of the tuition paid for credits dropped from the sixth (6th) through the 15th day of the registered quarter. Refunds for courses less than a quarter in duration will be pro-rated.

Students are refunded 100% of the fees paid for a Community Service course when the student drops before the course begins. Students are refunded 80% of the fee paid when a Community Service course is dropped prior to the second meeting. There is no refund after the second meeting.

Credit card refunds will be processed after Registration and Records have accepted the Schedule Change Form.
Cash refunds will be made by check within five (5) working days of your request.
Check refunds will be made by check within ten (10) working days of your request.

SECURITY ENHANCEMENT FEE
All students must pay a $15 Security Enhancement Fee once per quarter and Summer Session. This applies to credited courses only. Exempted from the fee are Kitsap County off-campus courses, Mason County off-campus courses, and ABE/ESL courses.

TECHNOLOGY FEE
All fee paying students (EXCEPT: apprenticeship trade theory classes, Running Start, zero-credit Contract Training, Community Service and ABE students) must pay a technology fee each quarter. The technology fee is assessed on a per credit basis; $3.50 per credit up to the current minimum credits required for full-time enrollment set by the State Board for Community and Technical Colleges (currently 10 credits). Example: If a student is enrolled for 5 credits, the technology fee is $17.50 ($3.50 x 5 credits). If a student is enrolled for 12 credits, the technology fee is $35 ($3.50 x 10 credit maximum). Payment for the technology fee is due at the time of registration.

Student Financial Aid
Third Floor - College Service Center
360-475-7160 or 1-800-259-6718 (Ext 7160)
360-475-7471 FAX

STUDENT STATUS for Tuition & Fee Purposes
The definition of “full-time student” varies for certain agencies, such as the Immigration and Naturalization Service, Veteran’s Administration, College Financial Aid, Social Security Administration and insurance companies. Consult the appropriate agency for the requirement that applies to you.

At the time of this printing, tuition and related costs had not be confirmed for 2002/2003. The expenses listed below are estimates, only, and are offered only for general comparison and planning purposes.

	Living with parents	Not living with parents
Tuition and Fees	$2,019.	$ 2,019.
Books/supplies	720.	720.
Room and Board	2,172.	5,574.
Personal	1,260.	1,260.
Transportation to class	1,896.	2,022.
TOTAL COSTS	$8,067.	$11,595.

Out-of-state residents are assessed non-resident costs (tuition, etc.). Please see the quarterly schedule or contact the Office of Registration and Records for current amount(s). Fees and tuition subject to change without notice.

Books, supplies, personal, room and board, and transportation costs are shown as average, estimated amounts. These are considered to be “indirect costs” (not payable to Olympic College) and are used by the OC Financial Aid Office in constructing an estimated total cost of attendance. These amounts were not finalized at the time of this printing and are subject to change.

All sources of financial aid can be described as either “gift aid” or “self help aid." Gift Aid is not usually to be repaid (as would be a loan), presuming the student completes at least one course for the term in which the aid was received (see “Repaying Financial Aid”). Gift aid sources usually have the terms “grant,” or “waiver,” in their title. Self Help Aid is offered through federally insured loans, employment under the Work-Study Programs, and scholarships. Loans must be repaid; work-study awards must be earned through employment; and scholarships usually recognized merit (achievement). Each applicant is considered for all gift and self help sources of aid (given eligibility and availability of funds) controlled by the Olympic College Financial Aid Office.

*NOTE: Federally insured student loans require special applications forms in addition to the application packet discussed above. Loan application forms are available from the Financial Aid Office to those who have taken an “entrance interview” (see “financial aid” on the OC web page). Student loans must be repaid (with interest).

Work study funds are very limited, and are awarded to those who confirm an interest in part-time employment.

Scholarships are available from numerous sources (agencies, organizations, private individuals and Olympic College), and do count toward meeting the student’s financial need. The Olympic College Financial Aid Office, the public library and various Internet sites are good sources of information on what scholarships might be available.

Other forms of financial assistance may be available through special programs for special populations. For example, financial assistance may be available from the Olympic College Workforce Development Office. Such aid does count toward meeting the student’s financial need, and does affect the amount of aid awarded from other sources.

Applying for Financial Aid
Olympic College offers financial aid to eligible students to assist with college-related expenses. Amounts and types of aid depend upon the student’s financial need as well as the availability of funds. Financial Aid Application Packets are available from the OC Financial Aid Office, located on the third Floor of the College Service Center. Students can also complete most application requirements by accessing forms and links shown on the OC web page under “Financial Aid”. Students are encouraged to apply as early as possible after January 1 for financial aid consideration for the following award year (the following Summer, Fall, Winter and/or Spring quarters). Those whose application results are accurate and on file in the Financial Aid Office by April 16 are considered “on-time” applicants. Late applicants are awarded on a rolling basis. Most sources of financial aid are limited, so late applicants may be offered a reduced award. To be considered for financial aid, the applicant must have completed high school or the GED, not be in default or repayment of prior financial aid, and be a US citizen or “eligible non-citizen” (defined by the US Dept. of Education).

Receiving Financial Aid
A student’s “financial need” is determined through a formula mandated by the federal government (US Dept. of Education.). This formula determines the amount of available resources of the student and his/her family, which is subtracted from the estimated cost of attendance (see “Student Expenses”). The result is the amount of the student’s financial need. Financial need may be reduced by other resources, such as veterans’ education assistance, agency payments and/or employer reimbursement. Awards from a variety of sources may be packaged together, but to never exceed the student’s financial need. Awards are disbursed per quarter for each of the awarded quarters in the award year attended (Summer, Fall, Winter and Spring). If the award precedes registration, grants and some scholarships can be used to pay for tuition and fees, and any excess amount would be disbursed to the student no sooner than the first day of courses for each awarded quarter.

Student Obligations and Responsibilities
To be considered for financial aid, a student must enroll in courses leading to an Olympic College degree or certificate, and make satisfactory academic progress each term. Although financial aid favors full time (12 credits or more) enrollment, most financial aid programs are available for students registering as three-quarter time (9-11 credits); and half-time (6-8 credits.) A few sources are even available to students enrolled less than half-time (1-5 credits). A student must reapply for financial aid each academic year.

Financial Aid Rights & Responsibilities
Students have the right to know how financial aid is awarded and disbursed. Also, students have the right to appeal (petition) cancellation of financial aid resulting from the student’s lack of academic progress. Specific questions regarding the type and amount of financial aid awarded are welcome, however the student’s financial aid file is the property of Olympic College, and the contents (original or photocopied) will not be released.

Students must register in the enrollment status they predicted. For example, if the student predicts “full time” enrollment, the student must register for 12 credits (or more). If this is not possible, or if the student changes plans, the student must contact the Financial Aid Office to inform of the actual enrollment status, and the resulting action will likely be a recalculation of the financial aid award.

Students must complete their stated Olympic College goal (degree or certificate) within 150% of the published completion time. For example, if the student’s goal is a degree that is promoted as a two year (six quarter) degree, requiring a minimum of 90 credits, the student must complete the degree within nine quarters (including Summer Sessions) and/or 135 credits. More stringent limitations are in effect for the Washington State Need Grant, which requires completion of the goal within 125% of the published completion time.

Students have the responsibility of successfully completing the courses for which they received financial aid. This issue is called “Satisfactory Academic Progress,” and a detailed handout is included with every application packet. Financial aid is canceled for students who do not maintain satisfactory academic progress. If the student owes a repayment of financial aid, all further financial aid is canceled and the action is not subject to appeal.

Repaying Financial Aid
Student loans are always to be repaid, regardless of whether the student completes courses, graduates, or is satisfied with course content, teaching methodology, etc. Federal regulations may also require a student to repay a portion of the gift (non-loan) aid received during a term in which the student stops attending all classes. The federal formula for determining financial aid repayment is complex, and is based upon the date the student notifies the college of intent to withdraw or stop attending all courses. If the student receives a passing grade in any course for the awarded term; OR if the student attends any course beyond 60% of the calendar days in the quarter, no repayment obligation is incurred. If a student simply stops attending, without notifying the College in any way, a repayment obligation is almost certain. Students are reminded that the later in the term they notify the college of their intent to stop attending courses, the less likely a repayment of gift aid will be required.

More Financial Aid Information
More information about financial aid is found in handouts, instructions, and forms available from the Olympic College Student Financial Aid Office. Also, the “Student Guide” is an excellent source of information and is available (free of charge) from the Student Financial Aid Office. Questions are welcome, especially by telephone, at the Olympic College Student Financial Aid Office. Students are advised to keep a “financial aid file” to store documents, etc., and are encouraged to contact the Olympic College Student Financial Aid Office

Main Campus
Stop by the Bookstore on campus and get acquainted with the professional staff, inventory of academic supplies, and services. The Bookstore is self-supporting (no state funds are used to finance operations) and dedicated to meeting the needs of students, faculty, and staff. Your requests and suggestions are always welcome. Textbooks for all Kitsap County courses may be purchased at the Bookstore on the main campus. Textbooks for Olympic College Shelton may be purchased at Olympic College Shelton.

Bookstore Buyback
Textbooks are bought back at the end of each quarter. Prices vary depending upon demand.

Fifth Floor - College Service Center
1600 Chester Avenue
Bremerton, WA 98337-1699

Established in 1993, the Olympic College Foundation promotes and receives philanthropic gifts for the benefit of Olympic College students, faculty, and staff. A private, non-profit 501(c)(3) organization, the Foundation seeks support for student scholarships, program enhancements, capital projects, as well as cultural events and activities that enrich the College community. By securing contributions to the College, the Foundation provides that extra measure of support that contributes to excellence at Olympic College.

Investing in Students
The Olympic College Foundation is dedicated to enhancing the educational opportunities for all students at Olympic College. In addition to providing support for program enhancements, the Foundation seeks to make available a variety of scholarship opportunities, including those that improve access for economically-disadvantaged students, as well as those that provide important recognition for students based on scholastic merit. In addition, the Foundation seeks to enrich college life through its support of a variety of campus programs and events.

Investing in Faculty and Staff
Through the Funds for Excellence grant-making program, the Olympic College Foundation supports staff and faculty innovation and professional development. By providing funding for a wide variety of activities that contribute to the quality of educational programs and services, the Foundation encourages faculty and staff excellence through professional development opportunities.

Investing in the Community
By assuring students a quality education at Olympic College, the Olympic College Foundation is helping to provide the educated workforce that is the basis for the community’s economic vitality. In addition, the Foundation serves as an important link between the College and the community: informing the community of specific priorities; generating support to meet the College’s needs; and assisting the College in responding to needs identified by the community.

To meet the current and future needs of Olympic College, the Olympic College Foundation is dependent on the financial support of alumna, parents of alumna, the business community, other foundations, and friends of the College. For more information about gift giving opportunities, please call the Olympic College Foundation at 360-475-7120 or 1-800-259-6718 (Ext. 7120).

INFORMATION and APPLICATIONS
Through the generosity of community members and civic organizations, Olympic College and the Olympic College Foundation are proud to offer these freshman and sophomore scholarships. The scholarship awards are based on varying criteria (e.g., financial need, academic achievement, etc.). Interested students of all ages should review their eligibility and apply during the announced scholarship application period for the upcoming academic year. High school students may request a scholarship application from their high school counselor. Listed here is a sample of the many scholarship opportunities available to students.

For more information, contact Student Financial Services located on the Third Floor of the College Service Center.

Admissions	Residency	Grades/Policies	Tuition/Fees	Financial Aid
Credentials/transcripts	Service Members	Honor System	Bookstore	Foundation
International Students	Records	Self-service Access	Running Start	Scholarships